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____ Monday October 19, 2015 ____

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Council Matters

City of Waterloo council summary

Waterloo - The October 19, 2015 City of Waterloo council summary has been released. The summary provides a snapshot of the major items presented at that evening’s council meeting.

Consent motions

Purchasing a ward summary for the third quarter of 2015

A summary of the contracts valued greater than $100K that were awarded by delegated c ity authority between July 1, 20 15 and Sept. 30, 2015 was approved by council. The contracts included were for th e Waterloo Memorial Recreation Complex water slide stairs restoration, and upgrade to the boiler at RIM Park and water main valve replacement.

Commissioner special projects pilot for the third quarter of 2015

Special project funding was approved in February of 2015 to provide flex ibi lity to commissioners and the CAO to acquire short - term resources to assist in deliver ing various projects and initiatives in 2015 and to address unantic ipated items and opp ortunities that arise during the year. Funding during this last quarter included allo cations to an economic development/culture video created wi th Wilfrid Laurier University, an older adult housing directory and the provision of short term assistance to support service delivery.

Support for Haldimand County resolution for review of propert y tax vacancy rebate legislation

Haldiman d County council and the Region of Waterloo passed resolutions requesting the Minister of Finance and the Mi nister of Municipal Affairs review the vacancy rebate legislation to ensure that businesses are not eli gible for a reduced property tax burden if the claimed vacancy is the result of a labour disruption. Council supported these recommendations.

Request for funding approval – fiber network infrastructure extension

Council approved capital funding o f $216,000 from the capital reserve fund to extend the city ’ s fibre network infrastruc ture . T his extension not only completes an important fibre optic cable link for the city, it is required in ord er to move the city ’ s data centre from city hall to the Waterloo service centre.

Parking rates

Council approved a zero percent increase in parking rates for 2016 to support local businesses through challenges associated w ith construction in the core. Staff will be issuing a revised request for proposal (RFP) for the development of a parking enterprise model to be used to develop parking rates in 2016.

Cross-border servicing agreements with the City of Kitchener

Council approved two servicing agreement s between t he cities of Kitchener and Waterloo regarding sanitary sewer mains crossing the municipal boundaries. These agreements will assist in addressing the terms of use, payment and liability for each municipality. Cross border servicing arrangements allows each city to maximize service availability to customers while minimizing costs associated with boundary - related sanitary sewer mains.

Staff reports

Reserve and reserve funds annual update

The reserves and reserves fund report is brought to council each year. The report provides a comprehensive look at each of the city ’ s reserves and reserves funds, including a ten - year history, current activity, a ten - year projecti on, established policy and s taff comments and recommendations. As well as approving the report, council approved various amendments to fund policies.

RIM Park Lions Arena repairs

Council approved the release of $265,000 from the faci lity maintenance reserve for the RIM Park Lions Arena repairs which include unplanned costs to correct substantial heaving of the flo or area located in the arena . Bill 8 – Public S ector and MPP Accountability a nd Transparency Act – appointment of a municipal ombudsman The CAOs within the Region of Waterloo and clerks within the region together with the clerk from the City of Guelph have been exploring the possibilit y of appointin g a municipal ombudsman who would represent all the municipalities. An ombudsman investigate s individuals' complaints against the municipal administration . Council directed s taff to work with the area municipalities and the City of Guelph in the issuance of a joint RF P in order to retain a joint ombudsman .

Integrit y commissioner – contract extension

Council approved a six - month extension to the contract with Mr. Gregory Levin e, the City of Waterloo ’s integrity commissioner .

Budget public engagement strategy

A revised public engagement strategy for the 2016 to 2018 budget process was received by council . The goal with the revised plan is to create a more transparent, integrated and accountable public engagement process that will support council and staff in making informed decisions on how best to allocate resources to projects, programs and s ervices in the 2016 to 2018 budget and business plans. The strategy include s three main channels of engagement: online, in person and in house ( residents can participate while visiting city facilities for other reasons ).

Green municipal fund candidate – Centre for Sustainability Excellence

Council approved the submission of a n application for a green municipal fund (GMF) grant offered through the Federation of Canadian Munici palities. If the application is accepted, the grant money will be used to offset some of the costs associated with the d evelop ment of a feasibility study for a Centre for Sustainability Excellence. The centre will be b oth leading edge in its sustainability tech nology as well as architecturally and philosophically unique. The centre will provide stimulating and creative wor kspace for companies where the ir cor e business focus meets the i ntegral organizational goal of being a sustainable company.

Review of per capita/arts sustainability funding

Council received a report (Review of Per Capita/Arts Sustainability Funding and Municipal Funding Models for Key C ultural Ins titutions) and prepared by the ci t ies of Waterloo and Kitchener and the Region of Waterloo . Staff were directed to establish a collaborative funding and assessment process for large r cultural organizations and to continue funding key cultural institutions including the Kitchener Waterloo Symphony, THEMUSEUM, the Canadian Clay and Glass Gallery , the KW Art Gallery and the Grand Philharmonic Choir for the period 2016 to 2019 at a minimum base level.

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