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Privacy Policy
Exchange Business Communications Inc.
Effective Date: January 1, 2026
Last Updated: January 1, 2026
Exchange Business Communications Inc., including Exchange Writing Depot, ExchangeMagazine.com, Visitor Guide Midwestern Ontario, and Canadian-Tourist.com (collectively referred to as “EBC,” “we,” “our,” or “us”), is committed to protecting the privacy of our readers, subscribers, clients, advertisers, and website visitors. We recognize that privacy is fundamental to trust. This Privacy Policy explains how we handle personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and reflects current best practices as of 2026.
1. Scope of This Policy
This Privacy Policy applies to all websites, publications, digital platforms, and services owned and operated by EBC.
2. Information We Collect
2.1 No Automatic Collection
EBC does not automatically collect, store, or maintain personal information directly through its websites for general browsing purposes. Visitors may browse our websites without submitting personal information. We do not require user accounts, maintain login credentials, or sell personal data.
2.2 Voluntarily Provided Information
We may collect personal information only when it is voluntarily provided, such as when an individual subscribes to a publication, requests writing services, registers for an event, completes a survey, sends an inquiry by email, or submits information through a third-party platform.
This information may include name, email address, mailing address, telephone number, business information, survey responses, and any information voluntarily included in correspondence. We collect only what is reasonably necessary to fulfill the requested service.
3. Use of Third-Party Service Providers
EBC may use reputable third-party service providers to manage subscriber requests, surveys, and communications, including platforms such as SurveyMonkey. These providers operate under their own privacy policies and are responsible for safeguarding personal information in accordance with applicable laws. We encourage users to review the privacy policies of any third-party platforms through which information is submitted.
4. How We Use Information
Voluntarily provided information may be used to process subscriptions, deliver newsletters or publications, respond to inquiries, provide editorial or writing services, conduct reader surveys, and communicate relevant updates. We do not use personal information for automated profiling and do not sell or rent personal data.
5. Data Retention
Personal information is retained only as long as necessary to fulfill the purpose for which it was collected or to meet legal and business obligations. Information is securely deleted or anonymized when no longer required.
6. Data Security
EBC takes reasonable administrative and technical measures to safeguard personal information, including limiting access to authorized individuals and using secure third-party platforms where applicable. While no online transmission can be guaranteed fully secure, we apply industry-standard safeguards.
7. Cookies and Website Tracking
As of the effective date of this policy, EBC does not actively deploy proprietary tracking systems. Standard hosting services may generate basic server logs for operational and security purposes. If expanded analytics tools are implemented in the future, this policy will be updated accordingly.
8. Your Rights
Individuals may request access to their personal information, request corrections, withdraw consent where applicable, or request deletion subject to legal limitations. Requests may be submitted using the contact information below.
9. Children’s Privacy
EBC does not knowingly collect personal information from individuals under the age of 16 without parental consent. If such information is identified, it will be deleted.
10. Changes to This Policy
We may update this Privacy Policy periodically to reflect legal or operational changes. Continued use of our services following updates constitutes acceptance of the revised policy.
11. Contact Information
Exchange Business Communications Inc.
Email: publisher@exchangemagazine.com
Website: www.exchangemagazine.com
1. Scope of This Policy
This Privacy Policy applies to all websites, publications, digital platforms, and services owned and operated by EBC.
2. Information We Collect
2.1 No Automatic Collection
EBC does not automatically collect, store, or maintain personal information directly through its websites for general browsing purposes. Visitors may browse our websites without submitting personal information. We do not require user accounts, maintain login credentials, or sell personal data.
2.2 Voluntarily Provided Information
We may collect personal information only when it is voluntarily provided, such as when an individual subscribes to a publication, requests writing services, registers for an event, completes a survey, sends an inquiry by email, or submits information through a third-party platform.
This information may include name, email address, mailing address, telephone number, business information, survey responses, and any information voluntarily included in correspondence. We collect only what is reasonably necessary to fulfill the requested service.
3. Use of Third-Party Service Providers
EBC may use reputable third-party service providers to manage subscriber requests, surveys, and communications, including platforms such as SurveyMonkey. These providers operate under their own privacy policies and are responsible for safeguarding personal information in accordance with applicable laws. We encourage users to review the privacy policies of any third-party platforms through which information is submitted.
4. How We Use Information
Voluntarily provided information may be used to process subscriptions, deliver newsletters or publications, respond to inquiries, provide editorial or writing services, conduct reader surveys, and communicate relevant updates. We do not use personal information for automated profiling and do not sell or rent personal data.
5. Data Retention
Personal information is retained only as long as necessary to fulfill the purpose for which it was collected or to meet legal and business obligations. Information is securely deleted or anonymized when no longer required.
6. Data Security
EBC takes reasonable administrative and technical measures to safeguard personal information, including limiting access to authorized individuals and using secure third-party platforms where applicable. While no online transmission can be guaranteed fully secure, we apply industry-standard safeguards.
7. Cookies and Website Tracking
As of the effective date of this policy, EBC does not actively deploy proprietary tracking systems. Standard hosting services may generate basic server logs for operational and security purposes. If expanded analytics tools are implemented in the future, this policy will be updated accordingly.
8. Your Rights
Individuals may request access to their personal information, request corrections, withdraw consent where applicable, or request deletion subject to legal limitations. Requests may be submitted using the contact information below.
9. Children’s Privacy
EBC does not knowingly collect personal information from individuals under the age of 16 without parental consent. If such information is identified, it will be deleted.
10. Changes to This Policy
We may update this Privacy Policy periodically to reflect legal or operational changes. Continued use of our services following updates constitutes acceptance of the revised policy.
11. Contact Information
Exchange Business Communications Inc.
Email: publisher@exchangemagazine.com
Website: www.exchangemagazine.com